Supplier requirenments - Europe

Whether you're beginning a new relationship with us or strengthening an existing one, here you'll find clear guidance on our expectations and the standards we uphold throughout our European supply chain.

F-tax (corporation tax)

Billerud will only engage Suppliers that are registered for F-tax and that report and pay taxes and fees. This also applies to companies engaged in turn by the Supplier, at all stages. The Supplier is responsible for ensuring that checks are carried out on all subcontractors. If so requested by Billerud, the Supplier shall present proof of registration for F-tax to Billerud.

Billerud supplier Code of Conduct

Suppliers to Billerud are required to undertake compliance with the Billerud Supplier Code of Conduct.

In addition, Billerud will, without affecting the rights and obligations arising from the Billerud Supplier Code of Conduct, ask our Suppliers to take part in an annual supplier evaluation performed by a third party (EcoVadis) engaged by Billerud. Suppliers are expected to take part in this assessment at their own expense. The result will be shared with both the supplier and Billerud, and may also be shared by the supplier with other stakeholders or business partners if desired.

Should the assessment reveal significant shortcomings, the supplier shall promptly present an action plan to address them. This plan will serve as the foundation for continued dialogue, follow-up evaluations, and the development of improvement measures.

Product and service quality

All products and services delivered to Billerud must meet agreed specifications and quality standards. Suppliers shall maintain traceability and provide relevant documentation upon request.

Safety requirements and instructions

Before entry is granted to Billeruds Work Areas, the Supplier shall ensure, at its own expense, that all Personnel have completed and understood SSG’s Entré training, SSG Entre - a safer working environment in industry | SSG, and thus received an individual SSG number. In addition to this, the Supplier’s personnel shall participate in the safety training provided by Billerud. Supplier shall follow Billerud´s safety rules for contractors, gln-64358-v.2.0_billeruds-safety-rules-for-contractors.pdf.

Certifications

Quality:

The Supplier shall have a quality management system that complies with the requirements of SS-EN ISO 9001 or corresponding working methods. The Supplier shall have established processes for its quality work and comply with laws, regulations and terms that apply to the Suppliers operations. If so, requested by Billerud, the Supplier shall present its work processes to Billerud.

Environment:

The Supplier shall have established an environmental management system that complies with the requirement of SS-EN ISO 14001 or corresponding working methods. The Supplier shall have established processes for its environmental work and comply with laws, regulations and terms that apply to the Suppliers operations. If so requested by Billerud, the Supplier shall present its work processes to the Billerud.

Depending on products supplied, additional certification can be required.

Payment terms

Billerud standard payment terms for suppliers are:

• Raw material: 75 days
• Products and services: 60 days