Travel & Office Coordinator
Job description
At Billerud we believe that when we have tomorrow in mind, we will do our very best today. It is thanks to our employees that we are a world-leading company within the field of renewable paper and packaging materials. Do you want to realize your true value and work for a sustainable tomorrow? Join us!
We’re looking for a Travel & Office Coordinator to join our team in Solna – could it be you?
As a Travel & Office Coordinator, you will be responsible for managing relationships with travel vendors and ensuring smooth daily office operations. This includes overseeing supplies, equipment, and facilities, coordinating maintenance and repairs, supporting office events, and providing administrative assistance across departments.
In this role, you will be responsible for:
- Managing travel bookings and processing expense reimbursements
- Monitoring vendor performance and resolving discrepancies
- Compiling travel statistics and ensuring efficient travel administration
- Overseeing office supplies, equipment, and facility management
- Coordinating maintenance and ensuring a safe, functional work environment
- Assisting in planning and executing office events and meetings
- Providing administrative support such as calendar management, meeting scheduling, report preparation, and correspondence
- Acting as backup for the receptionist and executive assistants when needed
You will be based in at our office in Solna, Stockholm.
At Billerud, we put Safety First. Together we take great pride in our responsibility to contribute to a safe work environment. Please read more about our Safety First initiative here.
Qualifications
To succeed in this role, we believe you have:
- 2+ years of experience in travel coordination, office administration, or a similar role
- Post-secondary education or equivalent work experience
- Proficiency in travel management systems and office productivity tools
- Excellent communication skills in English, both written and spoken
Personal qualities
We place great emphasis on your personality. To thrive in this role, you are structured and detail-oriented, with a strong sense of service. You handle multiple tasks with ease, even under pressure, and approach challenges with a positive, solution-focused mindset. You’re a hands-on team player who takes initiative and communicates clearly and effectively.
Our values are very important for us and we believe that you recognize yourself in: We care for each other and We do what we say.
Contact
If you would like to know more about the position, please contact Helene Jidström, Executive Assistant, CEO Office, at helene.jidström@billerud.com. For more information about the recruitment process, please contact Julia Åkerlund, Talent Acquisition Partner, at julia.akerlund@billerud.com.
Application information
Welcome with your application no later than 2025-07-06. Selection may occur ongoing.
Billerud is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees and candidates.
Why us?
- An opportunity to contribute to a more sustainable future
- Development and career opportunities
- Performance-based bonus, occupational pension and a number of different benefits according to company policy.
- Opportunity to hybrid working according to company standard.
Our recruitment process will include interviews, recruitment test, reference checks, alcohol- & drug test as well as background checks.
Do you want to help create a sustainable future through your work?
At Billerud, we are fully committed to reduce our and our customers carbon footprint by offering high-performance paper and packaging materials. We are convinced that the right solutions can be important tools to help fight climate change. That's why we see it as our responsibility to enable the best packaging choices, for a better tomorrow.
Our proud history in the forestry and paper industry goes back more than 150 years. Since then, we’ve grown to what we are today: a world leading company in high-performing paper and packaging materials - passionately committed to sustainability, quality, and customer value. Our materials are the basis of packaging and paper products used by millions of people around the world, 24 hours a day, all year round.
We serve customers in more than 100 countries through our three business areas Liquid Packaging Board, Paper and Paper Board. Our nine production units are located in Sweden, USA, and Finland and we have around 6,000 employees in 19 countries. Our annual turnover is approximately SEK 41.2 billion and the share is listed on Nasdaq Stockholm. At Billerud we always put safety first, care for each other, and do what we say.
